Legacy Information Management

Cost-Effective Solutions for Legacy Information Reduction and Review

Benefits

  • Significant reduction in downstream review costs
  • Faster access to a consolidated and organized collection of potentially responsive documents
  • Reduced risk of unnecessarily preserving non-relevant (but potentially harmful) information and of destroying information that should be preserved
  • Significant reduction in the cost of unnecessarily storing and managing backup tapes
  • Better-informed decisions based on statistically valid performance metrics
  • Results proven to be more accurate than those of any other method

Legacy information may be an organization’s largest dormant liability. Where are backup tapes located? Are they accessible? What information do they contain that could be important to future litigation, compliance requirements, or other matters? What can be defensibly disposed of? Not knowing can result in millions of dollars in review costs with each need that arises.

H5 delivers the information retrieval expertise that companies and law firms look to for help in understanding, reducing, and organizing their backup tapes and other legacy information stores.

Solutions

Upfront, we collaborate with clients, their legal advisors, IT staff, and records managers to identify and quantify opportunities for cost and risk reduction associated with their existing processes and systems. Based on an understanding of client goals and gaps between current and desired states, we provide a roadmap for improvements that we will implement, if requested, to more accurately and cost-effectively capture and manage potentially relevant (and non-relevant) information. [Learn more about the H5 Assessment.]

Elements of a customized solution, based on the core H5 Hi-Q Platform™, may include:

  • Data Assessment and Management: We help clients with data topology assessments, identification, inventory, and collection of physical media, sampling strategy and execution, and content cataloging.
  • Data Restoration and Processing: We restore media into native formats (ensuring that the minimum number of backup tapes necessary is restored) and provide data extraction and processing services.
  • Defensible Segregation of Relevant Information: We provide culling and filtering in clients’ infrastructure with H5 EDGE™ Classifier or at H5, segregation of information that is accessible or likely to be relevant, automated document classifications based on client-defined criteria, and thorough documentation of the reasonableness of the process.
  • Solutions Design for Ongoing Data Management: We design reasonable and repeatable processes to segregate and dispose of legacy information that is inaccessible or unlikely to be relevant.
  • Data Management: We provide document hosting, data transfer and migration, and workflow integration with archives, compliance monitoring systems, or litigation repositories.